Engineering Records Specialist

THE TEAM YOU WILL BE JOINING

• Join a large, established energy and utilities organization supporting critical transmission line and substation engineering projects.

• Work directly with engineering teams responsible for the design, construction, and maintenance of electrical infrastructure.

• Partner closely with engineers, construction teams, project stakeholders, and records management groups to ensure engineering documentation is accurate, current, and accessible.

• Join a detail-oriented environment where document accuracy, revision control, and proper records management are critical to successful project execution.

LOCATION

• Charlotte, NC

• Minimum 5 years of relevant document control experience required.

WHAT THEY OFFER YOU

• Opportunity to support highly visible transmission line and substation engineering projects within a major utilities organization.

• Exposure to the full lifecycle of engineering and construction documentation, from initial design through construction and final as-built records.

• Hands-on responsibility for engineering drawings, construction work packages, revision tracking, document management systems, and project records.

• Opportunity to work closely with engineering and construction teams while developing deeper knowledge of utility infrastructure and engineering processes.

WHY THIS ROLE IS IMPORTANT

• Serve as a key document control resource for Line and Substation Engineering teams.

• Ensure engineers and field teams have access to the correct and most current versions of engineering drawings, specifications, and supporting documentation.

• Maintain accurate document revisions, statuses, metadata, and attributes within the document management system.

• Support the transition of engineering documentation from design through construction, as-built completion, and final archival.

• Help maintain organized, accurate, and secure project records throughout the project lifecycle.

WHAT YOU WILL DO

• Perform document control activities supporting Line and Substation Engineering projects.

• Control document revisions, versions, and statuses within the organization’s document management system.

• Label, classify, and maintain document attributes and metadata to ensure records are accurate and easily retrievable.

• File, organize, maintain, and retrieve engineering drawings, specifications, records, and other technical documentation.

• Assist engineers with tracking as-built revisions and ensuring updated documentation is properly recorded.

• Issue approved engineering drawings and documentation to field and construction teams.

• Assemble, reproduce, and maintain construction work packages.

• Print and prepare engineering design packages for construction use.

• Coordinate document revisions and ensure superseded documentation is appropriately controlled.

• Process project-related documentation including vendor documents, construction documents, quality records, and vital business records.

• Coordinate the submission and archival of completed construction documentation and work packages.

• Maintain organized project records in accordance with established document control, engineering, and records-management procedures.

• Work with engineering and project stakeholders to resolve missing, incomplete, or incorrectly categorized documentation.

• Support efficient and secure project information management throughout the engineering and construction lifecycle.

WHAT YOU WILL BRING

• Minimum 5 years of document control, engineering documentation, records management, or related experience.

• Experience supporting engineering, construction, utilities, infrastructure, or other technical project environments strongly preferred.

• Hands-on experience working within an electronic Document Management System (DMS/EDMS).

• Strong understanding of document revision control, versioning, status tracking, filing, and archival processes.

• Experience maintaining document metadata, attributes, naming conventions, and organized electronic records.

• Experience working with engineering drawings, design packages, construction documents, or technical records.

• Familiarity with as-built drawings, construction work packages, and engineering revision processes preferred.

• Strong organizational skills and exceptional attention to detail.

• Ability to manage a high volume of technical documents while maintaining accuracy and proper version control.

• Strong communication skills with the ability to work effectively with engineers, construction personnel, and project stakeholders.

• Proficiency with Microsoft Office and electronic document management tools.