AP Specialist

THE TEAM YOU WILL BE JOINING

• Private equity-backed residential services company with 27 branches across 13 states, planning to grow from roughly $50M to $250M in revenue over the next five years
• Lean, newly forming in-house Accounting team based at the company’s future national headquarters in Concord, NC
• Works closely with the Controller and accounting team on day-to-day payables operations
• Supports a growing network of branches and field operations across multiple states
• Entrepreneurial environment where processes and tools are actively being improved
• Culture focused on service, humility, teamwork, and accountability

WHAT THEY OFFER YOU

• Opportunity to help build and standardize the accounts payable process as accounting moves in-house
• Full-cycle AP responsibility, including invoice review, vendor management, and accurate transaction processing
• Exposure to a NetSuite ERP implementation and the rollout of AP automation tools
• Involvement in consolidating purchasing, travel and expense, and fuel cards onto a single spend-management platform
• Opportunity to help document procedures and improve controls across a multi-entity organization
• Room to grow alongside a business planning significant expansion through new markets and acquisitions
• Hybrid schedule, with Tuesday through Thursday in office and Monday and Friday remote

WHAT YOU WILL DO

• Process a high volume of PO and non-PO invoices across multiple legal entities and branch locations
• Review, code, and match invoices to the correct entity, branch, and general ledger account
• Manage invoices from key vendor categories, including service products and supplies, fleet and vehicle maintenance, fuel, facilities, and utilities
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers
• Set up and maintain vendor records, including W-9 collection and onboarding for new vendors as branches open and acquisitions close
• Reconcile vendor statements and research and resolve invoice discrepancies, duplicate payments, and past-due balances
• Support reconciliation of company credit cards, fuel cards, and employee expense reports
• Serve as the point of contact for branch managers and office staff on AP questions, invoice approvals, and coding
• Support month-end close, including AP accruals, aging review, and reconciliation of AP to the general ledger
• Maintain 1099 records and support year-end processing and audit requests
• Help document AP procedures and support the transition to NetSuite and new automation and spend-management tools

WHY THIS ROLE IS IMPORTANT

• Ensures vendor invoices and payments are processed accurately and on time across a growing network of branches and legal entities
• Manages both PO and non-PO invoice activity while maintaining compliance with company accounting policies and approval workflows
• Supports the full accounts payable cycle, including weekly payment runs, ACH and wire activity, vendor maintenance, reconciliations, and month-end
• Provides support for 1099 maintenance, year-end processing, and audit requests
• Plays a key role in bringing AP in-house and building a scalable process that can absorb new branches and acquisitions
• Requires someone who can work independently, manage a high volume of activity, and prioritize effectively

THE BACKGROUND THAT FITS

• 5+ years of hands-on accounts payable processing experience
• Strong experience with 3-way matching and PO invoice processing
• Experience processing non-PO invoices and supporting multiple entities, locations, or companies
• Hands-on experience with check runs, ACH payments, and wire transfers
• Strong vendor account management and statement reconciliation experience
• Understanding of basic accounting principles and month-end processes
• Strong analytical skills with the ability to research and resolve invoice or vendor discrepancies
• Comfortable communicating with vendors, branch managers, and field office staff
• Intermediate proficiency with Microsoft Excel, Word, Outlook, and Teams
• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• Experience with NetSuite, QuickBooks, Bill.com, or similar AP platforms is a plus
• Experience with corporate card, fuel card, or expense management platforms is a plus
• Knowledge of sales and use tax regulations is a plus
• Ability to work independently, stay organized, and effectively manage competing priorities

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